The Tools Powering My Daily Workflow Right Now

Why this list exists

Every tool here passed the same test: I reach for it daily, and it's noticeably better than the alternatives I tried first. No sponsored placements, no "I signed up once" entries. If it's in this stack, it's in my actual workflow.

Capturing and recording

Tella is my go-to for screen recordings. It works across Mac, Windows, and Chrome, and lets me record my screen, camera, mic, and system audio together, then edit with AI before exporting in up to 4K. For quick product walkthroughs or async updates, it beats juggling separate recording and editing apps.

Granola handles meeting notes. It sits quietly in the background during calls and turns raw conversation into structured notes without the awkward "is this bot listening" feeling of a traditional notetaker.

AI teammates and agents

Grok Bot is the newest addition and the most experimental. The pitch is AI teammates with their own computer that actually finish tasks instead of just chatting about them. I use it for the kind of busywork that used to sit in my queue for days.

Warp is where a lot of that agent work actually runs. It's infrastructure for building, measuring, and interacting with agents across the software development lifecycle, which matters once you have more than one AI agent touching your codebase and need to know what they actually did.

ChatCut is my AI video editor. Instead of timeline-scrubbing, I describe the edit I want (trim this talking head, add motion graphics, write a script) and it executes. It can pull footage from YouTube, generate AI video and images, and match a brand's look from its website and logos, which saves real time on marketing clips.

Staying organized

Craft is where my notes, tasks, and docs live. It's free to start, syncs across every device I use, and has stayed my default over heavier alternatives because it never gets in the way of writing.

Todoist handles the task list itself. It's a simple, proven to-do app trusted by millions of people and teams, and simple is exactly what a task manager should be.

Superhuman Mail is how I keep email from eating the rest of my day. It's built for speed and team collaboration, and the difference shows up most on high-volume days when inbox triage would otherwise take an hour.

Growth and outreach

Instantly runs sales engagement and lead intelligence. Automated outreach, a B2B lead database, deliverability tooling, and an AI-powered CRM cover most of what a small team needs to turn cold leads into conversations without hiring a dedicated SDR.

Sharing it all

Stacklist is the tool this very list lives in. Instead of sending someone ten separate links to explain my stack, I send one resource hub people can browse and follow, which is exactly why this article exists in the first place.

The common thread

Looking at these ten tools together, a pattern shows up: nearly everything here either removes a manual step (Tella, Granola, ChatCut) or hands a task to an agent that executes it directly (Grok Bot, Warp, Instantly). The organizational layer, Craft, Todoist, Superhuman, exists to keep the humans in that loop from getting buried while the automation runs. And Stacklist is the layer that makes the whole setup legible to anyone else who wants to borrow from it.

This list will keep changing. When a tool gets replaced, it's because something did the job better, not because I got bored. I'll update this stack as that happens.